VP/Director of Formal Events
As Vice President and Director of Formal Events, I oversaw the planning and execution of large-scale fraternity formals and socials. My responsibilities included finding suitable venues, negotiating with vendors, arranging transportation, designing and managing event budgets, and coordinating logistics for 150+ attendees. I also presented event proposals to chapter leadership, maintained transparency in spending, and ensured each event aligned with the fraternity’s values and goals.
-
Spring and Fall Formals: Successfully coordinated two major formals, securing the perfect locations not too far from campus and arranging reliable transportation. Developed a structured budget system to track and allocate funds across venues, food, and transportation for more than 150 guests.
-
Budget & Tracking System: Built a system to monitor expenses in real time, ensuring money was well spent and remained within chapter financial guidelines.
-
Event Planning Presentations: Regularly presented new ideas and event proposals over several weeks, giving members a clear picture of upcoming opportunities and securing their approval for future projects.
What I Learned & Relevance to My Major
This role sharpened my leadership, financial planning, and project management skills. From an MIS perspective, I applied systems thinking and tracking tools to monitor budgets and logistics. From a Business/Economics perspective, I used principles of cost analysis, resource allocation, and contract negotiation to manage vendors and event expenses effectively. Overall, I learned how to balance creativity with financial discipline, communicate ideas persuasively, and manage large-scale events that strengthened chapter culture and member engagement.